Cancer Clinical Trials Office Blog

News & Updates from the CCTO

New Patient Referral Tool

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On Jun 25, 2021, a full launch of new platform called XpertScreen will enable users such as Physicians, Nurses, Principal investigators, Researchers, coordinators to find matching open to accrual cancer clinical trials and connect with the study team of the trial, resulting in potential referrals.  The platform is initiated from patient record in EPIC.  Based on present diagnosis, functional status, treatment status, disease stage, mutations, markers, the platform will enlist cancer trials for the patient and enable screening request from provider to study team.

The impact on CCTO Clinical Operations is minimal.  For successful patient and study matching, timely updating study status (open/close/suspended) and accurate PCRC assignment for study in OnCore, and updating modifications of eligibility via REDCap Intake for new/amendment are must. 

How to communicate those required elements?

  • Protocol Accrual status: complete ‘Request OnCore Updates’ on CCTO Oncore’s webpage.
  • PCRC assignment: contact your Clinical Research Manager or Lead  
    • If there is a designated email list for a study team to receive screening request, that information can be provided via CCTO intake
  • Stanford specific eligibility for new studies or after a trial amendment:  answer the required questions in CCTO Intake System located on CCTO’s webpage

This platform will be managed by Research Services Process Manager and we are currently recruiting for this opening  (job requisition# 88755) to be filled. With any question or feedback related to XpertScreen, please contact Yi Pang and Agnes Nika.

New REDCap Notification with link to the request page

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Starting Feb 3rd, 2020, CCTO Intake system will automatically send out a notification to the service requestor when a service request submission started.  In the past, the system notification contained the link (request URL) only when the user opted in to be notified.  Unfortunately, the email notification was using a general template thus the user did not have any information/identifier of the request. The content of this new notification will include study identifiers so the user can easily can find the email containing the request link and can return to the partially completed request. The message will also contain information about asking for assistance including unlocking a request.

For new study service request, the new notification will contain the customized link (request URL) for the request, type of service requested, request number, name of the PI and study title.

For study revision service request, the new notification will contain the customized link (request URL) for the request, type of service requested, request number, name of the PI, OnCore or eProtocol # and reason for the revision request. 

Thank you for Jee-Min for pointing out the need for this improvement with CCTO Intake process.

The CCTO Intake Team

CCTO Intake will lock request after final submission

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Starting May 1, 2019, the Intake Coordinator and selected users will lock all incoming CCTO Intake Requests (http://med.stanford.edu/ccto/request.html).  The requestor will have read-only access after the record is locked.  This new process will prevent users from editing submitted information.  The practice of locking records will allow the service specialists to use a final datasets/information in their workflows.  A locked record will have a message at the top of the page alerting user (see image).  

To unlock a record, contact ccto-intake@stanford.edu.

Thank you ,

CCTO Intake Team