Hoteling Space
We have very limited space at 800 Welch and to accommodate the hybrid work model, the overall business needs of the SCI-CTO, and our growing workforce, we have allotted 9 desks as hoteling spaces. They will be available via reservation system on a first come first served basis. These spaces have restricted access and can only be reserved by SCI-CTO staff and the SCI Core administrative team. Included here are instructions that are posted at each desk.
How To Reserve
To reserve a workspace (called “personal space” and “desk”), access Cardinal Flex via web browser at cardinalflex.stanford.edu (through Condeco by Eptura, Stanford’s partner in providing Cardinal Flex) where you can log in using Single Sign On (SSO) with your Stanford SUNet ID and password. Your account is automatically configured for you upon your first login.
You can also download the “Condeco” App from Google Play Store or Apple App Store. However, you must first log in to cardinalflex.stanford.edu via a web browser (this is a one-time requirement) before starting to use the mobile app.
- Mobile Apps: iPhone | Android
- Using Mobile App: Overview | Book a Personal Space
Following are some resources from Condeco to help you get started:
- Booking via Web Browser: Book a Personal Space
- End-User Guides: Condeco Knowledge Center
- Instructional Videos (at bottom of the page)
- Cardinal Flex FAQ (see Users section)
Hoteling Employees’ Responsibilities
- Each space is equipped with two monitors, mouse, keyboard, USB-C docking station, headset, and camera.
- Please make sure workspace is reserved prior to using the space. The SCI-CTO Admin Team tracks all reservations.
- Keep all desks clean and tidy and follow basic hygiene rules. Sanitary wipes will be available at each desk to wipe down space and equipment for the next user.
- You may utilize the shelving, drawers, and cube cart, however you must remove all personal items/boxes at the end of each day.
- Spaces are reserved by four hours increments (called AM and PM slots) up to two weeks in advanced. If you are not at the space within the first hour (via check-in through the application upon arrival), the spot will be released for the next person.
- Make use of personal headphones or the ones provided at the desk to avoid disrupting others
- For private and/or confidential calls, please use a conference room. Email ccto-admin@stanford.eduwith conference room requests.
Please Submit a TDS Ticket for any technical issues if you experience them. All other questions can be routed to ccto-admin@stanford.edu.
Reserving Cardinal Flex Touchdown Spaces
Please make reservations prior to arrival or prior to occupying
this workstation to ensure that your use of space is protected.
How to create a reservation on your computer browser:
- Visit https://cardinalflex.stanford.edu/
- Log in using through SSO using your SUNet ID & PSW
- Click “Go To Main App” (if this is an option)
- Under “Personal Spaces”, Choose “Book a Personal Space”
- Search available spaces by selecting the date & time of day
- Location: Jill and John Freidenrich 90-800
- Group: SOM SCI Clinical Trials Office – Touchdown Desk
- Workspace type: Desk / Floor(s): 2 and 3 have allocated seats
- Book the touchdown space of your choice
- Refer to the floor plan or the desk # located at each workspace
- Check-in upon arrival via the web browser application
How to cancel or change your reservation:
- Visit https://cardinalflex.stanford.edu/
- Log in through SSO using your Stanford SUNet ID & PSW
- Click Your Bookings > Edit or Delete
How to create a reservation on your mobile device:
- It is required to do a ONE TIME log in from your web browser
before using the mobile app. Please visit https://cardinalflex.stanford.edu/
and log in through SSO using your SUNet ID & PSW - Open your phone’s App store and download the “Condeco”’ app
- Enter the following URL: stanford.condecosoftware.com
- Log in using your SUNet ID & PSW
- Go to Book > Continue > Select date & time of day > Search
- Location: Jill and John Freidenrich 90-800
- Group: SOM SCI Clinical Trials Office – Touchdown Desk
- Workspace type: Desk / Floor(s): 2 and 3 have allocated seats
- Book the touchdown space of your choice
- Refer to the floor plan or the desk # located at each workspace
- Check-in upon arrival via the mobile application
How to cancel or change your reservation:
- Open Condeco App
- Go to Calendar > Select the date you want to edit >
Select your workspace reservation > Click the Trash icon
- If you had wanted to make changes, you will need to create a new
reservation upon deleting