SCI Cancer Clinical Trials Office Blog

New presentation templates and Zoom backgrounds are now available on CCTO website under the “Design Resources” header. Please be sure to check them out.

The CCTO onboarding training checklist has been updated and is now available on CCTO New Employee Orientation webpage as version 2.0, implemented on September 1^st, 2022. All staff are encouraged to become familiar with the new checklist. 

As a top area of focus from December 2021 CCTO Quality Standards on Education (QSE) Committee’s survey results, QSE has optimized the onboarding training checklist in relation to training priority, timing of training, and job role practicality. However, it’s at the discretion of the managers to re-assign courses and their projected time-frame for completion with new hires as needed. The committee’s objective was to provide new staff with an easier navigation and utilization of their list of required and supplemental trainings and tasks which need to be completed within their initial months of employment.

The look and feel of Stanford’s web login and two-step authentication will soon change. This update is part of a Cardinal Key rearchitect that will simplify your experience by removing the dependency on cookies.

There’s nothing you need to do to prepare for the new login and two-step authentication process. You’ll notice a few screens that appear a bit different, but everything will work much the same as now and will stay just as easy to use.

Please read more about the upcoming changes here.

This is a friendly reminder that the CCTO Admin Team does not process STAP reimbursements, but the CCTO Finance Team does. All STAP reimbursement forms and information should go through ccto-reimbursement@stanford.edu.  

STAP Reimbursement Instructions:

1. Check your STAP Fund balance in STARS before Fund usage: https://axess.sahr.stanford.edu/group/guest/my-stap-balance
   1. Your STAP Fund Fiscal Year is determined by the start date of an event (course/conference) and not the registration date, end date or submission date.

• Fill out the STAP form (both you and your supervisor need to sign it): 
  • Information: https://cardinalatwork.stanford.edu/learning-stanford/tuition-training-assistance/stap/reimbursement
  • The form directly: https://stanford.app.box.com/s/g9obsduwjeiv71fm8p2xw25s2pvebok9

• If you are approved by your supervisor to use the CCTO P-card for the STAP fund request, please follow p-card procedure, listed below. Otherwise, use your personal credit card. 
  • CCTO Staff requesting use of p-card must have supervisor approval for usage, and this approval should be in email-form and sent to ccto-admin@stanford.edu.
    • Please be clear that the p-card is being used for STAP fund reimbursement.  

• Once the admin team receives the supervisor’s approval email, admin will schedule a time to provide the p-card directly to the staff member or over the phone. 

• Email ccto-reimbursement@stanford.edu for STAP fund reimbursement processing.
  • Please ensure you include the signed STAP form, itemized receipt(s) of purchase for the class/items, and a program/agenda if it’s a conference/class. 
  • Reimbursement receipts need to show the last 4 digits of your credit card. If not shown, send the relevant portion of your credit card statement showing the charge.

If you have any questions, please email ccto-admin@stanford.edu or ccto-reimbrusement@stanford.edu. Thank you! 

This is a friendly reminder about the process of requesting use of the CCTO purchasing credit card (p-card). If you have any questions, please reach out to ccto-admin@stanford.edu.

CCTO P-card Request Process: 

• CCTO Staff requesting use of p-card must have supervisor approval for usage, and this approval should be in email-form and sent to ccto-admin@stanford.edu.
  • The p-card is restricted to specific usage requests, such as business card ordering and approved employee engagement/morale activities. Please be clear as to what the use request is for. 

• Once the admin team receives the supervisor’s approval email, admin will schedule a time to provide the p-card directly to the staff member or over the phone. We will never email p-card information.

• Staff must then return the p-card directly to an admin team member (unless otherwise instructed), and then email Ann Hamon (ahamon@stanford.edu) as soon as possible with the following information:
  • A scan of itemized receipt(s)
  • Description of what p-card was used for
  • A list of attendee names, when applicable
  • Any additional information requested by Ann/CCTO finance team

Your diligence in following this process will allow the admin team to smoothly process requests and also ensure the CCTO finance team receives receipts in a timely manner. Thank you!