SCI Cancer Clinical Trials Office Blog

News & Updates from the SCI-CCTO

BEACON BUILD REQUEST UPDATES!

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On December 5, 2022  at noon an EPIC BEACON build request form will be integrated in the SCI-CCTO Intake Questionnaire. This will enable study team members to request a BEACON build while requesting other SCI-CCTO services.

The IDS Digital Transformation Project has a designated Steering Committee that selects the order of CRG BEACON builds. Only the following CRG’s will be allowed to submit BEACON Build requests at this time: 

  • Head and Neck 
  • Thoracic 
  • Neuro Oncology 
  • Early Drug Development 
  • Breast 
  • Hematology  

Updates will be posted when more CRG’s are approved to submit requests for BEACON builds.  

What Do I Do If…  

1.       There is a new study in my CRG.  

– SUBMIT a request using SCI-CCTO Intake Request

2.       You already submitted your request for other SCI-CCTO intake services prior to 12/5/22 but still need to request a BEACON Build.  

-SUBMIT a request using Research Beacon Build Single Service Request | REDCap (stanford.edu)

3.       There is a new amendment for a study that has already “gone live” in BEACON 

        -SUBMIT a request using SCI-CCTO Intake Request as soon as you are aware of a new amendment.  

It is very important that:  

  • Approximate date of IRB Approval is entered 
  • All BEACON Builds reflect the most recently approved protocol version 
  • The Beacon Build validation team reviews tracked changes even if you think the changes won’t affect the build – This will ensure that the correct version date has been updated in EPIC 

4.       I have edits for a plan that is already in BEACON production  

        (ie: item missed upon initial validation, memos/clarifications, or language edits based on clinician/nurse request) 

-SUBMIT a request using Research Beacon Build Single Service Request | REDCap (stanford.edu)

For further questions reach out to DL-Research-BeaconProtocolRequest

Jabber update for all School of Medicine Staff

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SOM is transitioning the university’s softphone service from Cisco Jabber to Cisco Webex. The new
platform is called Cardinal Voice Softphone and expands on the Jabber features you rely on. Starting
now, Stanford University users can transition from Jabber to Webex by following the instructions below.

To avoid any interruption in your softphone service, install and configure Webex prior to Dec. 16, 2022.

What do I need to do?
Don’t worry — it is a simple process and support is available if you need it. During the transition period,
Webex users can chat with Jabber users and vice versa, so there is no need to wait to get started with
the new Webex platform.

  1. To install Webex, go to Cardinal Voice Softphone Guide.
  2. Click the Webex download page button.
  3. Follow the steps to download Webex.

Why are Stanford’s softphone services changing?
Cisco, the vendor that provides both Jabber and Webex, is incorporating its Jabber features into Webex.
While the softphone and chat features work similarly, we want to take advantage of the enhancements
available with Webex, including:
• creating “spaces” where groups and teams can easily chat collaboratively
• sharing high-quality files
• sharing real-time video and audio
• using a more modern, intuitive interface

Where can I get more information?
Refer to the Cardinal Voice Softphone Guide for information about the new Webex platform, feature
instructions, and answers to Frequently Asked Questions.


If you need additional assistance, contact University IT at (650) 725-4357or submit a Help request.

Onsite & Remote Monitoring

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Nov. 24th and 25th

  • No onsite and PRISM Remote Monitoring

Monitoring for Dec. 8th, 2022 and Dec. 9th 2022:

  • All account and record release requests must be submitted by 11 am on Nov. 23rd, 2022 (otherwise, visits cannot be accommodated)
  • Request submitted after 11 am Nov. 23rd, 2022 will be processed the week of Nov. 28th

Dec. 19th and 20th

  • No Onsite Visits 
  • PRISM Remote Monitoring allowed

No monitoring visits during winter closure

Monitoring Jan. 4th, 2023 through Jan. 17th, 2023 Timeline:

  • All account and record release requests must be submitted by 11 am on Dec. 13th, 2022
  • Requests submitted after 11 am Dec 13th, 2022 will be processed after Winter Closure. 

PRISM specific inquiries can be sent to:ccto-prism@stanford.edu

Monitor reservation inquiries can be sent to:Monitor_reservations@stanford.edu

CCTO Open Positions

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There are a variety of positions open at the CCTO, see the chart below or visit Stanford Careers (search Cancer Clinical Trials Office). If you want to refer a friend, reach out to the CCTO HR Team at askmysci-hr@stanford.edu.   

Referral

SCI is offering a referral bonus of up to $1000 if your candidate is hired into an open position in SCI/CCTO. If you and the candidate fit the eligibility criteria, ask them to apply online and list your name under source tracking: employee referral. Please fill out the referral form and send it along with the candidate’s resume to the CCTO HR Team. More requirements and details are available on the referral form. If you have any questions about the referral program, please contact CCTO HR Team.

PositionGroupRequestion #
CRMBMT94960
RA3Finance95983
CRC2 (lead)EDD96410
CRMHeme91039
CRC2Heme96515
CRC2Lymphoma96280
CRCALymphoma96579
CRMRadiology92308
CRCARadOnc94955, 94228
ASA1Regulatory96902, 96903
CRC2ThorOnc91923, 95419
CRCAThorOnc96699

Jabber update for all School of Medicine Staff

-

SOM is transitioning the university’s softphone service from Cisco Jabber to Cisco Webex. The new
platform is called Cardinal Voice Softphone and expands on the Jabber features you rely on. Starting
now, Stanford University users can transition from Jabber to Webex by following the instructions below.

To avoid any interruption in your softphone service, install and configure Webex prior to Dec. 16,
2022.

What do I need to do?
Don’t worry — it is a simple process and support is available if you need it. During the transition period,
Webex users can chat with Jabber users and vice versa, so there is no need to wait to get started with
the new Webex platform.

  1. To install Webex, go to Cardinal Voice Softphone Guide.
  2. Click the Webex download page button.
  3. Follow the steps to download Webex.

Why are Stanford’s softphone services changing?
Cisco, the vendor that provides both Jabber and Webex, is incorporating its Jabber features into Webex.
While the softphone and chat features work similarly, we want to take advantage of the enhancements
available with Webex, including:
• creating “spaces” where groups and teams can easily chat collaboratively
• sharing high-quality files
• sharing real-time video and audio
• using a more modern, intuitive interface

Where can I get more information?
Refer to the Cardinal Voice Softphone Guide for information about the new Webex platform, feature
instructions, and answers to Frequently Asked Questions.


If you need additional assistance, contact University IT at (650) 725-4357or submit a Help request.