Cancer Clinical Trials Office Blog

Need help setting up your Zoom profile? Click the download button for step by step instructions on how to change your profile photo, and enter your display name.

Reminder: CCTO has a Q&A Slack channel for all staff to be able to ask questions visibly and seamlessly about COVID-19 and our work related to it. Here is a link with information about Slack, which is a free service for all Stanford employees: https://slack.com/help/articles/115004071768-What-is-Slack-.

Many of you have not used Slack before and will need to log in to Slack for the first time. Instructions for logging in are here: https://stanford.service-now.com/it_services?id=kb_article&sys_id=6d51b1f4db3c9b004a8f75d88c9619fe.

• When setting up your account and it asks “Who do you work with?”, choose “Search for a specific workspace” at the bottom and search for “School of Medicine”. Choose this.
• You can download the Slack app on your computer/phone, or you can access Slack through a web browser—it’s personal preference. You can also choose how you receive notifications for new messages that come through this channel in the “Notifications Preferences” area by clicking the circle with an “i” in it at the top of the Slack app/page. Additionally, you will automatically get added to two SOM channels upon signing in.

To add the School of Medicine Workspace if not added upon setup:

1. Click on this link: https://stanford.enterprise.slack.com/signin/find-workspaces
2. Search for “School of Medicine” in the search bar
3. It will ask if you’d like to request access to this workspace – choose yes
4. Access will be provided shortly once approved by SOM administrators
5. When signing into Slack, make sure you’re within the School of Medicine workspace, not the SoM Slack Demo.

Instructions for Joining the Channel

• Once you’re logged into Slack, you’ll need to add the CCTO channel by:
  • Click on “Add a channel” or “Channels” option on the right-hand side of your screen
  • Search for our channel: cancerclinicaltrialsoffice_covid-19
  • Click on the channel when it populates
  • Click the green “Join Channel” button

Slack Channel Workflow

• Upon joining the channel, you will trigger a Workflow called “CCTO COVID-19_Work Related Questions,” which tracks and allows for easy download of questions. It also keeps questions within their own “thread” so that different questions and answers aren’t mixed together.
  • The question form will automatically open via your “Slackbot” (under the Direct Messages area)
  • You can ask a question by pressing the “Click to Ask” button
  • After you ask your question, another prompt with button will be available for any additional questions. Follow the same process of pressing the “Click to Ask” button.

Question Guidelines

• You may ask any CCTO-related COVID-19 questions OR any general questions related to CCTO work.
• This public channel is visible to all Stanford employees currently using Slack.
  • DO NOT INCLUDE ANYTHING WITH PHI or PII IN THE CHANNEL
  • If you have questions you wish to keep private, please email ccto-admin@stanford.edu directly 

How to Search within our Slack Channel

If you are looking for something specific within our channel, you can search for key words and/or topics by:

• Clicking the “Search” area in Slack
• Before or after the word/phrase you are searching for, type “in:cancerclinicaltrialsoffice_covid-19”to search solely within our slack channel (otherwise it will search the entirety of slack)

We all miss crossing paths in the kitchen while refilling water, grabbing a snack, or filling up our coffee/tea mugs. Let’s get back into the habit of catching up on Mondays!  

Join us for a 15-minute Virtual Water Break

every Monday, April 6 through April 27, at 11am.

Grab your favorite beverage/snack to enjoy while saying hi to fellow staff members! We invite open conversation, and we’ll also provide some common questions we tend to use/hear in person.   

The admin team is sending a calendar invite series to all staff on Friday, April 3. No RSVP is needed. The Zoom information is also listed below and will be included in the invite:

• Join from PC, Mac, Linux, iOS or Android: https://stanford.zoom.us/j/263397984

• Or iPhone one-tap (US Toll): +18333021536,,263397984# or +16507249799,,263397984#

• Or Telephone:
  • Dial: +1 650 724 9799 or +1 833 302 1536
  • Meeting ID: 263 397 984

Upon joining the Zoom, you will be distributed into “Breakout Rooms” of about 10 people each. At the end of the break, we’ll close the breakout rooms and invite everyone back to the main room for a “see you later” hand wave!

We hope you can join whenever you’re available, as we’d love to hear from you. Have a great weekend and see you Monday morning.

Sincerely,

Your Admin Team

ccto-admin@stanford.edu