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STAP Fund Reimbursement Process Reminder 

August 31, 2022 - SCI Communications

This is a friendly reminder that the CCTO Admin Team does not process STAP reimbursements, but the CCTO Finance Team does. All STAP reimbursement forms and information should go through ccto-reimbursement@stanford.edu.  

STAP Reimbursement Instructions:

  1. Check your STAP Fund balance in STARS before Fund usage: https://axess.sahr.stanford.edu/group/guest/my-stap-balance
    1. Your STAP Fund Fiscal Year is determined by the start date of an event (course/conference) and not the registration date, end date or submission date.
  • Fill out the STAP form (both you and your supervisor need to sign it): 
    • Information: https://cardinalatwork.stanford.edu/learning-stanford/tuition-training-assistance/stap/reimbursement
    • The form directly: https://stanford.app.box.com/s/g9obsduwjeiv71fm8p2xw25s2pvebok9
  • If you are approved by your supervisor to use the CCTO P-card for the STAP fund request, please follow p-card procedure, listed below. Otherwise, use your personal credit card. 
    • CCTO Staff requesting use of p-card must have supervisor approval for usage, and this approval should be in email-form and sent to ccto-admin@stanford.edu.
      • Please be clear that the p-card is being used for STAP fund reimbursement.  
  • Once the admin team receives the supervisor’s approval email, admin will schedule a time to provide the p-card directly to the staff member or over the phone. 
  • Email ccto-reimbursement@stanford.edu for STAP fund reimbursement processing.
    • Please ensure you include the signed STAP form, itemized receipt(s) of purchase for the class/items, and a program/agenda if it’s a conference/class. 
    • Reimbursement receipts need to show the last 4 digits of your credit card. If not shown, send the relevant portion of your credit card statement showing the charge.

If you have any questions, please email ccto-admin@stanford.edu or ccto-reimbrusement@stanford.edu. Thank you! 

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