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Traveling Guidelines and Time-off Requests

June 25, 2020 - SCI Communications

Stanford University has clear guidelines around travel during the COVID-19 pandemic, which currently only requires that staff report traveling (by any mode of transportation) out of the State of California. In alignment with this, the CCTO would like to provide additional travel and time-off communication expectations between staff and managers/supervisors.

  • All CCTO staff need to report to their manager/direct supervisor ahead of time (prior to occurrence) trips out of California.
  • Time-off requests (e.g. PTO, vacation, leave of absence, etc.) of any duration (single day or weeks) need to be submitted for manager/supervisor approval at least 2 weeks in advance.
    • Rationale: to allow management to plan coverage during time-off and, as needed, during 14-day post-vacation quarantine
    • At manager/supervisor discretion to approve time-off requested with less than 2-week notice
  • Retesting recommended for essential employees with on-campus presence if one of the following has occurred:
    • Sustained contact with a known COVID-19 positive person/patient
    • Travel outside of the State of California
    • Experience symptoms consistent with COVID-19

Stanford University’s travel guideline link: https://healthalerts.stanford.edu/covid-19/2020/06/15/update-on-stanford-travel-policy/.

Stanford also suggests registering your travel, which allows the university to contact you in the event of a major emergency or changing circumstances related to your travel destination. This is an additional tool available to staff, not mandatory: https://international.stanford.edu/mytrips.

Important Reminder: All onsite researchers and staff must continue to follow Stanford’s social distancing protocol, which includes maintaining physical distancing, use of face coverings, and frequent handwashing and use of hand sanitizer. Researchers and support staff returning to campus will be required to use the Health Check tool to report health status each day.

If you have any questions or concerns, please reach out to your manager/supervisor.

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