Please read this entire blog post. It will take two minutes! 🙂

• Conference and Monitor Room Bookings
  • The admins intake all CCTO requests for 800 Welch conference rooms via email.
    1. Requests MUST be emailed to ccto-admin@stanford.edu.
  • The admins intake all CCTO requests for FC163 and CC2108 monitor stations via email.
    1. Requests MUST be emailed to monitor_reservations@stanford.edu.
  • We want to assist you to the best of our ability, and this is possible when requests are emailed to the appropriate email. PLEASE DO NOT email or CC room requests to our personal work emails.
  • The admin team checks these inboxes regularly throughout the day. If there is a bit of a delay, please do not worry—it just means we’re running around away from our desks. We will get your request(s) taken care of within 24 to 48 hours. If it’s urgent or last minute, please include that in the subject line. Note: The admin team cross-covers inboxes if one of us is out of the office.
  • If you have any questions or concerns about conference or monitor room requests, please reach out to Amanda Sullivan at amanda08@stanford.edu.

• Avoid Shuffling Papers at Printer Areas
  The CCTO Xerox/Canon printers and faxes have suffered from severe paper pileups and messes.
  • Printing and Fax Etiquette
    1. Please take time to pick up your printouts and faxes immediately—it’s unsecure to leave PHI/PII prints and faxes unattended and creates an untidy atmosphere. Anything not picked up that has an old date on the cover sheet will be shredded.
  • Don’t shuffle/mix up other people’s print outs
    1. Be courteous by not leaving a messy pile of papers behind. If you must dig through multiple prints to find yours, please neatly lay out or paper clip other people’s printouts.

• Respect Each Other’s Personal Space and Belongings
  Please be mindful about other people’s spaces and belongings.
  • Do not take, borrow, or use anything from someone else’s desk, shelves, walls, or drawers. If it’s not your space, it’s not yours to touch. As a reminder, this includes personal items such as art and food/candies, general office supplies, sanitizing wipes, file hangers/holders, and writing utensils.
  • A helpful tip: It is appropriate for you to use items located in the cabinets and on the shelves of the 800 Welch third-floor supply area; for our 777 Welch and Redwood City folks, you can use items from the appropriate supply closets at your locations. If the item you are seeking is in someone’s cubical or office, always ask the person who sits there for permission first.
  • If you’re ever unsure of something based on where you found it, ask the admin team! We are happy to help you assess availability of an item, and we can assist in purchasing if it’s not in stock.

• Be Aware of your Volume
  Many of our offices are open-space concept, which means sound travels easily around the work environment.   
  • Be mindful of how loud your conversations are in the aisles/working areas of our many buildings. While we understand that groups need to be in communication throughout the day (huddles, check-ins, etc.), please keep in mind that many people’s voices at one time or loud conversations in echoey areas (such as a kitchen or printer bay) can become quite disruptive for those around you.
  • Remember, all sensitive or confidential conversations should be held in a conference room or office, not in the open cubical areas. If you need a conference room, please email ccto-admin@stanford.edu and we will happily find you a location.

Thank you, so much, for your help and support with the above items. We all want to work in a respectful environment and your positive efforts really do make a difference!