Please see the following message from Wendi Wright, Chief Privacy Officer, Stanford University
We understand that taking pictures, videos and capturing other images of research participants is frequently an important component of research projects. In order to ensure that participants’ images, which are PHI as defined by HIPAA, remain protected we would like to re-iterate the following suggested practices:
- If possible, use an encrypted device, e.g., iPad or iPhone. Please ensure that the device is enrolled in the university’s Big Fix program so that we can verify encryption if needed (encryption.stanford.edu).
- If an encrypted device is not feasible, then you must move the images from the unencrypted camera/video camera to a secure environment immediately and without undue delay.
- As soon as you are done capturing images, upload them to a secure environment. This could be Medicine Box or transferring to an encrypted laptop or other Stanford-approved secure location.
- Once you have verified successful transfer of images from the memory card, erase the memory card.
- The previous two steps should occur on the same day that you take the images.
If you have any questions, please contact the University Privacy Office at email@example.com.